Administrative Assembly Minutes of September 21, 2001

Meeting was called to order by President Kulp at 12:08pm

Members Present- Sydell Spinner, Rosemarie Kulp, Anneliese Graseman, Doug Reichert, Lambert Jackson, Deborah Hrabinski, Bob DeMartino, Barbara Nolan, Charles Olszewski, Sue Beaudrow, Orlando Rodriquez, Gloria Meyer, Annette Radick (guest), Arlene Buckley (guest), Marilyn Franz (guest), Barry Qualls (guest)

President Kulp introduced guest speakers, Marilyn Franz and Barry Qualls.

Professor Qualls spoke to us about this year’s capital campaign, "Creating the Future Today". He focused on getting involvement from Faculty and Staff to become donors.

He was asking for a commitment from us to Rutgers as a way of saying to the rest of the state that we are behind Rutgers. He said that our individual contributions can be directed to specific areas if so desired. When the pledge paperwork comes out, please consider giving something back to Rutgers. "Say yes to Rutgers."

President Kulp then introduced Arlene Buckley a guest speaker from the Office of Employee Relations. Arlene talked about where we stand with the Problem Solving Procedure. OER has reviewed the current procedure policy and is recommending the following changes take place:

modify the procedure to remove the Administrative Assembly as mentioned as somewhere to turn to for assistance
the Office of Employee Relations will now be listed as the place to turn to for assistance
the OER is proposing that a letter be sent out to staff looking for volunteers to serve as advisors. These volunteers will be trained by OER to help get them familiar with the Problem Solving Procedure steps.
letters will be sent out to the supervisors of volunteers asking them to allow reasonable time off for fulfilling this duty.
there will be no retaliation against volunteers.
a signed agreement from the aggrieved saying that they may not take action against the volunteer advisor.
possibility of a mediator stepping in if all participants agree to this.

The above proposals will be reviewed and hopefully, in the near future will be approved.

The question was asked "what if no one volunteers"? Hopefully, this won’t happen. Opening this up to everyone instead of just AA members would hopefully bring in more numbers.

"What is the timeline to implement this?" There is no timeline to give at this time.

"Ideally, how many volunteers would OER like to see?" This hasn’t been thought out yet. First they want to get the proposals approved.

Annette Radick, Director of Finance and Administration University Health Services was present and expressed an interest in becoming a delegate.

Regarding membership – Gloria has been very busy and can’t get the letters out for Declaration of Candidacy. A request was put out to see if anyone could take this on. There was no response.

Our APS staff breakdown is as follows: Camden 179, Newark 335, New Brunswick 2603

Charles says that we need to change our bylaws to bring the breakdown of the percentage of delegates down to 35.

It was asked how we decide what the delegate breakdown should be.

It was decided to wait and see if Gloria will be able to take on this task again.

It was recommended that the breakdown for both Camden and Newark be 3 delegates each.

The following motion was made by Sue Beaudrow: "I move that we change our delegate membership breakdown to 1 guaranteed delegate from Newark, Camden and New Brunswick campuses and the remaining 28 be at large delegates."

The motion was seconded by Anneliese Graseman. Motion was passed.

Committee Reports:

Outreach Committee- Doug Reichert reported that the committee met twice and they decided to hold Info Fairs to give APS staff a way of letting them know what RU has to offer to them through auxiliary services and departments.

They are planned for Oct. 4 in the Busch Student Center and Oct. 18 In Trayes Hall Douglass Student Center from 12 –2.

Doug was looking for volunteers to help set up for each of the days.

Departments that were being asked to attend included: The Mediation Center, C/D Recreation, Athletics, HR, Scheduling & Space Management, Info Services, RU Police, EM Services, Teaching Excellence Center

Refreshments will be served. Notices will be going out soon.

President’s Award – There was no movement by the Administration to act on the proposed changes to the program that was submitted to Nancy Winterbauer months ago. Therefore, nomination forms were never sent out. Therefore, there will be no President’s Award this year.

Charles pointed out that certain committees are Standing Committees, i.e. Nominations & Elections which should include the Secretary as ex officio responsible for keeping the record of members, and Communications which should have the VP on it because he/she is responsible for the Administrator.

Charles suggested that perhaps the Corresponding Secretary should be an ex officio of Nominations & Elections.

Communications Committee will be meeting after today’s meeting.

The next Administrator may be out by December 1^st.

It was asked how we tell new APS about the Assembly since HR no longer hands out our brochure. The Outreach Committee said they will put something together to be included in HR’s packet.

Lambert asked if we still have Campus Liaisons. They are not specifically set up at this time.

Gloria arrived late and announced that she would remain on Nominations and Elections as long as she has a committee to help her.

Charles suggested that if no one from the general delegates wants to serve on Nominations and Elections, that the Executive Committee be assigned this task.

Our new bylaws need to be put on the website.

Sue reported about the Silver Knights. They are active and meet monthly. Their annual fall luncheon is planned for Oct. 18. They have a trip scheduled for February. They reported that possibly by 2003, retirees will have dental coverage afforded to them.

Doug Reichert moved to adjourn. Sue seconded the motion. Meeting was adjourned at 1:15.

Next meeting is December 14.