February 4, 2000

MEMBERS PRESENT:   Borisovets, Barone, Crew, Crozier, Haidet, Koehler, Leath, Rabinowitz (Vice Chair), Scott (Chair), Swalagin (Executive Secretary)
EXCUSED:   Cohen
ALSO ATTENDING:  Kuehn (Student BOG Representative), Naus (Faculty BOT Representative), Seneca (Administrative Liaison), Parikh (Undergraduate Student Representative to the Board of Trustees), Roth (Academic Calendar and Commencement Committee Chair), Singer (Student Affairs Committee Chair)

The regular meeting of the University Senate Executive Committee was held on Friday, February 4, 2000 at 1:10 p.m. in the President’s Dining Room, Brower Commons, College Avenue Campus, the Chair and Secretary being present.

1.   Chairperson’s Report
Chairperson Scott called the meeting to order. She thanked University Vice President Seneca, and conveyed thanks to President Lawrence, for responding to the many questions posed after the January 28 New Brunswick State of the Campus Report.

2.   Secretary's Report
Minutes:   Minutes of the January 14, 2000 Executive Committee meeting were approved as amended.
Communications:   The following communications were presented and acted upon as noted:

3.   Administrative Report

University Vice President for Academic Affairs Joseph Seneca presented the administrative report, which included comments on:

Senator Leath asked if tobacco settlement funds were being sought by Rutgers. Senator Seneca responded that there is currently a "big scramble" for those funds, and that Rutgers is pursuing that funding along with UMDNJ and NJIT.

4.   Committee Reports:

Academic Calendar and Commencement Committee Chair Gary Roth presented and summarized the committee’s proposed 2003-2015 academic calendar and the guidelines which were followed in formulating it. He said it is an attempt to put a long-term calendar on the record to help facilitate university-wide planning. He pointed out that the proposed calendar doesn’t always coincide with UMDNJ and/or NJIT, but that compromises must be made. He said that there may be some Sunday exams, and that some fall semesters may begin before September 1, and that those conditions were subject to review. After discussion, on motion and duly seconded, the proposed calendar was docketed for action by the Senate at its February 25, 2000 meeting. The format will be: presentation and summary by the committee chair, followed by questions, debate, then voting.

Committee on University Governance, Role, Function and Composition of the Senate Chair Kathleen Scott summarized her committee’s recommendation that, in order to promote attendance and awareness of the level of participation among the various components of the Senate, that Senate minutes include the percentage of faculty, students, administrators and alumni attending. Following discussion, Secretary Swalagin was instructed to include that information in future Senate minutes, and to publish on the Senate website a cumulative Senate-attendance record by unit, to update that record after each Senate meeting, and to provide a link to that webpage on each future online minutes page.

Student Affairs Committee Chair David Singer [Note: Senator Bhavik Bhandari, formerly co-chair of this committee, resigned from the Senate, whereupon Senator Singer assumed sole chairship.] summarized committee action on several pending charges.

On Charge S-9904, which questioned whether students who are bona fide residents of New Jersey should be charged out-of-state tuition when they move out of state solely for accommodations while attending Rutgers University, the committee found no cause for further action or reconsideration of current University policy. Budget Committee Chair Joseph Naus said his committee, which had been jointly charged on this question, agreed.

At Senator Singer’s request, on motion and duly seconded, the Student Affairs Committee was charged as follows:

Investigate, report and provide recommendations on the status of housing and related services and their relationship to graduate and undergraduate enrollment on all three campuses. Report to Executive Committee requested by October 1, 2000. Budget Committee Chair Joseph Naus commented on his committee’s responses to charge S-9904 (see above), and S-9905. On S-9905, which asked for a report on the impact of increasing percentage of TA and GA fellowship support which must be paid back to Rutgers in mandatory student fees, the Budget Committee responded, in part, as follows: "…it would save both the graduate students and the University money if part of the raise for graduate TA’s could be given in the form of a remission of fees. The University and students would both save FICA, and the students would save on income taxes. It was pointed out that just recently the Federal Government permitted graduate students to be exempt from FICA. The proposed plan would still save the graduate students income taxes on the remitted fees. It could be implemented by designating part of a raise to be in the form of remitted fees. It was pointed out that this was an area of negotiation between the Union representing the TA'’ and GA'’, and the administration. The committee felt that the idea was good, but that it needed to be brought forward by the union representing the graduate student TA'’ as part of their negotiations, if that was their decision as to the best interest of their representees. At this point the committee does not feel that action by the Senate on this matter is appropriate." The Executive Committee accepted all "no action" recommendations on charges S-9904 and S-9905.

5.   Old Business

There was no old business.

6.   New Business

Senator Crew summarized a proposal by the US Immigration and Naturalization Service that would require colleges to collect a $95 fee from each foreign student, and to then forward those funds to the INS. He asked the Executive Committee to join him in opposing the fee, noting that it is an unacceptable imposition on the educational institutions, and that it negatively affects foreign students and diversity. Senator Seneca said that a response to the INS from the administration is being prepared with input from the Center for International Faculty and Student Services, directed by Marcy Cohen. On motion and duly seconded, the Executive Committee added its support to the administration’s response and opposition to this proposed INS fee. Secretary Swalagin was instructed to speak with Ms. Cohen and notify the Senate of the appropriate means of individually contacting the INS to register opposition to the fee, and to e-mail all Senators with that information as soon as possible before the INS February 22 deadline for such responses.

Chairperson Scott summarized a handout which excerpted an e-mail she had received from Senator Rudy Bell on Coach Kevin Bannon’s practices and whether they violate NCAA regulations or Rutgers University’s policies against harassment, and asking for information on how decisions are made at Rutgers whether to pursue or defend against legal actions. The committee agreed to: ask the Athletic Policy Committee to report on relevant NCAA regulations; ask Melanie Griffin, Director of University Harassment Compliance to advise the Executive Committee on the issue of harassment, and whether its definition differs in the context of athletics; and to ask University Counsel David Scott to respond to the Executive Committee regarding University policy on when to defend Rutgers employees against lawsuits.

Senator Kuehn suggested the Senate establish a virtual domain address of "," and to continue efforts to have "University Senate" and "Governance" links added prominently to the Rutgers main homepage. Secretary Swalagin was asked to draft a formal request to Information Services, and to copy Vice President Haska.

7.   Adjournment

The meeting was adjourned at 3:10 p.m. by Chairperson Scott.

Kenneth Swalagin
Executive Secretary of the Senate