RUTGERS UNIVERSITY SENATE
EXECUTIVE COMMITTEE MINUTES
February 26, 1999

MEMBERS PRESENT: Crew (Chairperson), Aprea, Barone, Haidet, Krantz, Rabinowitz, K. Scott (Vice Chairperson), Swalagin (Executive Secretary), Tripolitis

EXCUSED: Mayer

ALSO ATTENDING: Janes (Faculty BOG Representative), Koehler (Alumni Liaison), , Locicero (Graduate Student BOT Representative), Parikh (Student Affairs Committee Co-Chair), Naus (Faculty BOT Representative), Seneca (Administrative Liaison)

The regular meeting of the University Senate Executive Committee was held on Friday, February 26, 1999 at 1:10 p.m. in the President’s Dining Room, Brower Commons, College Avenue Campus, the Chair and Secretary being present.

Chairperson’s Report:  Chairperson Crew called the meeting to order and asked all present to introduce themselves. He welcomed new Executive Committee members William Aprea and Kyle Haidet.

Secretary's Report:  Minutes of the January 22, 1999 Executive Committee meeting were approved.

The following communications were presented to the Executive Committee, and acted upon as indicated:

Administrative Report:  University Vice President Seneca explained that President Lawrence was fundraising in California. Senator Seneca presented the administrative report, which included: a review of the new same-sex domestic partner benefits program; progress of ongoing faculty collective bargaining; and budgetary developments, including state funding, performance-based funding, ORSP fund matching, and graduate student support.

Recommendations for the Student Charter Trustee 1999 Vacancy – Student Affairs Committee, Lori Krantz and Rajiv Parikh, Co-Chairs:  Recommendations for the Student Charter Trustee vacancy were presented by the Student Affairs Committee. Five nominees were put forth based on criteria set forth in Board of Trustees bylaws, including eligibility, service, and experience: John T. Adamcik, University College-NB; Jeffrey Cohen, Rutgers College; Jan Oosting, Douglass College; David Singer, Cook College; and Addie S. Wright, College of Pharmacy. A late submission from Camden was not put forth because the Student Affairs Committee found that the nominee did not have the requisite leadership experience. On motion and duly seconded, the Executive Committee unanimously approved the submitted nominees. Secretary Swalagin will forward the nominee information to the Secretary of the University for Board of Trustees consideration.

Appointment of 1999-2000 Nominating Committee for April 1999 Election of Senate Officers:  The Nominating Committee charge was reviewed, and 1999-2000 Senate Nominating Committee members were named, as follows:

Harry Janes, Cook (F) – Chair
Joseph Barone, Pharmacy (F)
Kenneth Carlson, GSE (F)
Lori Krantz, Douglass (S)
Kyle Haidet, GS-NB (S)
Henry Levinson, UC-N (F)
Patricia Mayer, MGSA (F)
Rajiv Parikh, Rutgers College (S)
Samuel Rabinowitz, SB-Camden (F)
Joseph Seneca, University Vice President for Academic Affairs (A)
Antonia Tripolitis, UC-NB (F)
Report of the Academic Calendar and Commencement Committee, Proposed 2000-2003 Academic Calendar:  The Academic Calendar and Commencement Committee’s proposed 2000-2003 Academic Calendar was reviewed and discussed. Senator Rabinowitz, a member of the Calendar Committee, responded to questions regarding formulation of the proposed calendar. A summary of issues considered in formulating the calendar had also been submitted by the Calendar Committee. On motion and duly seconded, the Executive Committee docketed the 2000-2003 Academic Calendar on the March 12, 1999 Senate agenda, and instructed Secretary Swalagin to also include the summary of issues in the Senate mailing.

Part-Time Faculty and Teaching Assistants:  Senator Crupi’s remarks to the February 5, 1999 Senate regarding the New Brunswick Campus Report and the status of part-time faculty and teaching assistants were reviewed by the committee, having been placed on the agenda at Chairperson Crew’s request. On motion and duly seconded, the Executive Committee issued the following request:

"The University Senate Executive Committee requests from the University Administration a report on part-time teaching at Rutgers, including numbers of faculty, teaching assistants and others teaching on a part-time basis, with the rationale and issues associated with that instruction. The Senate Executive Committee recognizes that this report may be an approximation of the current status, since the issues are complex, and the numbers of such faculty, as well as the environment in which they work, are dynamic." Resolution in Response to Pending Portion of Charge S-9709 – Committee on University Governance and Role, Composition & Function of the Senate:  The following resolution submitted by Senator Reed, co-chair of the Governance Committee, was reviewed and discussed: "Whenever the President declines to adopt policy advice of the Senate, the President shall notify the Senate in writing of the reasons for his/her action. At the first meeting following the President’s action, with the approval of the Executive Committee, the policy and the President’s action, with the approval of the Executive Committee, the policy and the President’s response shall be docketed on the Senate agenda, and the President invited to explain his/her action at that meeting." On motion and duly seconded, the resolution was tabled until Senator Reed was present to support and explain her committee’s rationale in formulating it.

Resolution in Support of Increased Advertising – Committee on Rutgers University and the Public:  A resolution from the Committee on Rutgers University and the Public, which concluded, "Therefore, Be it Resolved that the University Senate expresses its support for increased advertising of the university’s undergraduate, graduate, and other programs to the public-at-large" was discussed. Senator Kubey, chair of the Committee on Rutgers University and the Public, was unable to attend the meeting, so the Executive Committee’s questions concerning the proposed source of funding for the increased advertising, and whether Admissions and other departments were consulted, could not be answered. On motion and duly seconded, the resolution was docketed on the March 12, 1999 Senate agenda. It was suggested that William Walker, Executive Director of University Communications, and administrative liaison to the committee, be asked to attend the Senate meeting to respond to logistical questions.

March 12 Senate Meeting Agenda:  March 12, 1999 Senate meeting agenda items were docketed as follows:

Old Business:  Secretary Swalagin summarized for the committee the results of his further research on Senator Rentezelas’ 9/3/98 e-mail regarding Rutgers residency requirements, and academic calendars and financial aid for Rutgers Law Newark and Camden. It was found and agreed that law students ordinarily receive their financial aid checks earlier than students at other units, which reflects the earlier start date for the law schools, and that the delay in sending out financial aid checks to law students last year was an unexpected problem rather than a policy issue. On the issue of residency requirements, particularly as they affect Camden students temporarily residing in Philadelphia, the Executive Committee jointly charged the Student Affairs and Budget Committees as follows: Investigate and report, by October 1999, on the following: Should students who are bona fide residents of New Jersey be charged out-of-state rates when they move out of state solely for accommodations while attending Rutgers University? NEW BUSINESS

Student Fees: Senator Haidet distributed and presented information on rising student fees and the relative impact of those increases on TA, GA and fellowship support. After discussion, on motion and duly seconded, the Executive Committee charged the Budget Committee as follows:

Investigate and report, by September 1999, on the impact of increasing percentage of TA, GA and fellowship support which must be paid back to Rutgers in mandatory student fees. Executive Committee Meetings: Secretary Swalagin asked the Executive Committee members if they would like to begin meeting briefly at the Senate office following Senate meetings to discuss issues arising from the Senate meeting. The Executive Committee declined.

Winter Session: Vice Chair Scott raised the issue of the proposed expansion of winter session to offer three-credit courses over a 15-day instruction period. After discussion, on motion and duly seconded, the Executive Committee charged the Educational Policy Committee as follows:

Investigate and report, by January 2000, on the implications of the proposed expansion of winter session to offer three-credit courses over a 15-day instruction period. Faculty Caucus: Vice Chairperson Scott will e-mail to all faculty Senators a notice of the upcoming, pre-Senate Faculty Caucus.

Adjournment:  There being no further business before the Executive Committee, on motion and duly seconded, the meeting was adjourned at 3:30 p.m. by Chairperson Crew.

Kenneth Swalagin
Executive Secretary of the Senate