The regular meeting of the University Senate Executive Committee was held on Friday, March 10, 2000 at 1:10 p.m. in the President’s Dining Room, Brower Commons, College Avenue Campus, the Chair and Secretary being present.
1. Chairperson’s Report
Chairperson Scott called the meeting to order. She suggested revising the agenda to place the Student Affairs Committee report first among committee reports, and to place selection of the Nominating Committee after the committee reports.
2. Secretary's Report
Agenda: The agenda, revised per Chairperson Scott’s
request, was approved.
Minutes: Minutes of the February 4, 2000 Executive Committee meeting were approved as distributed by the Secretary.
Communications: The following communications were presented and acted upon as noted:
4. Committee Reports:
Student Affairs Committee Chair David Singer summarized his committee’s report on Charge S-9802, concerning use of Social Security numbers as student identification numbers. After discussion, the Executive Committee asked the Student Affairs Committee to develop a preliminary fact sheet to include, to the extent possible, information such as: when and why Social Security numbers came to be used as student identification numbers, what type of alternate numbers could be used, what other similarly sized institutions are doing to reduce nonessential use of Social Security numbers, current areas of nonessential use, who should participate in the feasibility study, etc. Senator Singer will discuss this with the Student Affairs Committee, and will then work with Chairperson Scott and Secretary Swalagin to draft questions to be answered in a feasibility study. The Student Affairs and Executive Committees will solicit the advice of University Registrar Kenneth Iuso and University Director of Telecommunications and Computing Services Michael McKay in preparing the fact sheet and when the Student Affairs Committee brings the revised report to the Executive Committee.
Committee on University Governance, and Role, Composition and Function of the Senate Co-Chair Kathleen Scott summarized her committee’s response to Charge S-9914: Proposed Revision of the University Senate Committee Structure. Noting that the proposed reduction in the number of standing committees would create much larger committees, Secretary Swalagin asked for and received Executive Committee approval to drop from the Senate Handbook the recommendation that committees consist of five to ten members (which has been impossible for many years due to the increased size of the Senate). Minor revisions to the report were discussed, and accepted by Chairperson Scott. The report was docketed for Senate action at the March 24, 2000 Senate meeting.
Educational Policy and Planning Committees Chair Natalie Borisovets presented three committee reports:
Response to Charge S-9803: The report on use of the TZ grade, which included the following resolution, was discussed and docketed for Senate action at the March 24, 2000 Senate meeting:
The TZ grade should only be assigned when a student is unable to finish his/her course work due to a verifiable emergency situation. The student and faculty member should endeavor to reach an agreement as soon as possible as to how the course should be completed. The TZ will have no immediate effect on a student’s GPA, however, if the situation is not resolved within the following semester, the TZ will convert to an F, and the GPA will be recalculated accordingly.
2. Be it further resolved that:
Where no grade is assigned on the final grade roster by the faculty member, the Registrar shall assign a NG (No Grade Given). The NG will have no immediate effect on a student’s GPA, however, if the situation is not resolved within the following semester, the NG will convert to an F, and the GPA will be recalculated accordingly.
5. Old Business
Senator Barone said that the Academic Personnel Committee’s report on Charge S-9916, "Examine and comment on University Vice President Seneca's November 1999 Report on the Balance of Full-time and Part-time Faculty Teaching at Rutgers University," submitted as a draft, is ready for Executive Committee consideration at its April 7 meeting. He is also preparing a charge to be issued to the Academic Personnel Committee on disclosure of FASIP.
The meeting was adjourned at 4:05 p.m. by Chairperson Scott.
Executive Secretary of the Senate