April 7, 2000
PRESENT: MEMBERS: Borisovets, Barone, Cohen, Crew, Crozier, Haidet, Leath, Rabinowitz (Vice Chair), Scott (Chair), Swalagin (Executive Secretary)
EXCUSED: Koehler
ALSO ATTENDING: Naus (Faculty BOT Representative), Jackson (Graduate Student BOT Representative), Janes (Faculty BOG Representative), Seneca (Administrative Liaison), Singer (Student Affairs Committee Chair), Walker-Andrews (New Brunswick Faculty Liaison)

The regular meeting of the University Senate Executive Committee was held on Friday, April 7, 2000 at 1:10 p.m. in the President’s Dining Room, Brower Commons, College Avenue Campus, the Chair and Secretary being present.

1. Chairperson’s Report
Chairperson Scott called the meeting to order. She said the Executive Committee would look at remaining issues and charges to see which could be continued next year in order to make this year’s last Senate meeting agenda a manageable one.

2. Secretary's Report
Minutes: Minutes of the March 10, 2000 Executive Committee meeting were approved as distributed by the Secretary.

Communications: The following communications were presented and acted upon as noted:

 3. Administrative Report

University Vice President Seneca presented the administrative report, which included comments on:

4. Report of the 2000-2001 Senate Nominating Committee

Nominating Committee Chair Harry Janes summarized the 2000-2001 nominations process, slate of candidates, and proposed election process, which will include a two-minute time limit for each candidate’s campaign statement. Jeffrey Cohen, nominated again as next year’s Executive Committee Student Member, said he had not been elected to next year’s Senate, and was therefore ineligible to run for Executive Committee member. His name was removed from the slate. The revised slate of candidates, and sample ballot, were approved.

Committee Reports:

Student Affairs Committee Chair David Singer summarized his committee’s report on Charge S-9902: "Investigate and report on ways to educate students on financial management, including prudent use of credit and controlling credit-card debt." Jeffrey Cohen moved to add a recommendation calling for a university-wide financial-management program for students, coordinated by the office of Compliance and Student Policy Concerns. Senator Singer will add that recommendation. Further discussion expanded the recommendation to include a comprehensive education program with funding from credit-card companies. There was discussion of the need for more thorough consideration of ways in which to educate students on financial management. Louie Crew’s motion to send the report back to committee for addition of a clause on education and money-management programs for students, consultation with University Counsel on legal aspects of limiting credit-card companies’ access and marketing on campus, and investigation of possible funding for such education programs by credit-card companies, before returning the report to the Executive Committee in June (for docketing on the September Senate agenda) was approved. The Daily Targum and other campus and outside media will be asked to provide expanded coverage of this Senate agenda item in September.

Academic Personnel Committee Chair Joseph Barone summarized his committee’s response to Charge S-9916: "Examine and comment on University Vice President Seneca’s November 1999 Report on the Balance of Full-time and Part-time Faculty Teaching at Rutgers University." In response to the Academic Personnel Committee’s request, Vice President Seneca agreed to provide a similar report each year.

Committee on University Governance, and Role, Composition and Function of the Senate Co-Chair Kathleen Scott summarized her committee’s response to Charge S-9910: "The Senate Revitalization Committee and Committee on University Governance and Role, Composition and Function of the Senate shall meet jointly to resolve additional issues related to both committees’ standing charges, and to review the Revitalization Committee’s charge with a view toward determining whether that charge has been satisfied." The Executive Committee remanded to the Governance Committee three components of the Revitalization Committee’s original charge which require further consideration, as follows:

The report will go to the Senate as an information item, without a resolution.

6. Old Business

The committee discussed Senator Hall’s request for clarification of then Acting Vice President Emmet Dennis’s alcohol policy implementation update. Secretary Swalagin will contact Senator Hall to request specifics on which areas he feels need clarification. The committee also discussed Senator Hall’s request to reconsider the time in which a TZ becomes an F. Ken Swalagin will also ask Senator Hall for specifics on that issue. In the course of this discussion, Natalie Borisovets mentioned the current 1.6 GPA minimum requirement for good academic standing, and suggested that it should be raised. Review of academic standards and grading systems will appear on the June Executive Committee agenda.

Natalie Borisovets summarized the Academic Policy and Planning Committee’s revised Resolution on Access to Majors. The report, resolution and relevant university regulation were docketed on the April 28 Senate agenda.

7. New Business

In response to Joseph Pifer’s resignation from the Senate, Louie Crew proposed the following resolution: "Resolved, the University Senate Executive Committee accepts with regret the resignation of Senator Joseph Pifer, dated March 17, 2000. Senator Pifer’s service to the Senate had been prodigious. We will miss Senator Pifer’s efforts to inform our conscience." The resolution was approved.

A report with recommendations, submitted by Senator Avram Fechter and others, was discussed. The report, entitled "Improvement of Rutgers University Graduate Education," includes a list of 11 policy proposals in the areas of enrollment and research/instruction. None of the report’s authors being present at the meeting, Jeffrey Cohen responded to questions on their behalf. He said that the report’s intent is to identify an issue, and serve as a starting point for discussion and recommendations. The Executive Committee agreed that the report would benefit from additional, actual data and clarification of intent. Kathy Scott and Ken Swalagin will draft for the June Executive Committee a charge to assign the report to committees (Budget, Academic Standards, and/or Student Affairs).

An April 5, 2000 letter from Arlene Walker-Andrews, New Brunswick Faculty Council chair, to Kathleen Scott, and an accompanying recommendation regarding development of a system for reviewing the performance and activities of administrators was introduced. Discussion was postponed until the June Executive Committee meeting, so President Lawrence and University Vice President Seneca (who had to leave the meeting a few minutes earlier) could be present and participate. Arlene Walker-Andrews will provide electronic copy of the report/recommendation as well as a chart of administrator review procedures of AAU public institutions. Ken Swalagin will make these materials available on the Senate website for the June meeting.

Kyle Haidet asked that the Student Affairs Committee be instructed to discontinue the practice of telling all student Senators that their attendance at Student Affairs Committee meetings is mandatory, even if they have not been officially assigned to that committee. This practice does not reflect any policy or bylaw of the Senate, and contradicts a recently approved change to the Senate committee system which limits each Senator (except Executive Committee members) to membership on only one standing committee at any given time. This and other committee-relevant issues will now be discussed at the first Chairs’ Caucus of each year.

There was discussion of the lack of deans’ participation in standing-committee activities. Ken Swalagin was asked to send the attendance records of administrators to President Lawrence, to request that they be encouraged to attend the meetings of the standing committees of which they are members, and to inform deans that they may send a representative to committee meetings if they cannot attend themselves.

8. Adjournment

The meeting was adjourned at 3:40 p.m. by Chairperson Scott.

Kenneth Swalagin
Executive Secretary of the Senate