July 9, 1999

PRESENT: MEMBERS: Cohen, Crozier, Koehler, Leath, Rabinowitz (Vice Chairperson), Scott (Chairperson), Swalagin (Executive Secretary)

ALSO ATTENDING: Vodak (Faculty BOT Representative)

An informal meeting of the University Senate Executive Committee was held on Friday, July 9, 1999 at 12:00 noon in the Atrium Conference Room, Rutgers Student Center, College Avenue Campus.

Chairpersonís Report:  Chairperson Scott thanked all attending for coming to the meeting to discuss Senate issues in general.

Secretary's Report:  Minutes of the June 4, 1999 Executive Committee meeting were approved. This being an informal meeting recently scheduled for the purpose of facilitating general discussion of Senate issues, there was no agenda. A June 30, 1999 memorandum from President Lawrence to Secretary Swalagin reiterating a request for comments on the seven new policy statements contained in the report of the Alcohol Policy Committee, and priority ranking of the reportís 43 recommendations by February 2000 was discussed. Charge S-9907, issued to the Student Affairs Committee on April 9, 1999 will be amended to include prioritization of all 43 recommendations, as well as addition of a request to keep President Lawrence informed of progress on this charge.


The following issues were discussed:

In some cases, administrative liaisons to standing committees are not taking part in Senate committee deliberations. It was suggested that President Lawrence should be consulted and asked to encourage all administrative liaisons to attend meetings and be active in Senate work. Senator Koehler requested that Jeff Rubin, NCAA representative, be made a nonsenator member of the Athletic Policy Committee. A letter will be sent to Mr. Rubin asking him to join the Athletic Policy Committee.

The Executive Committee hopes to begin discussions with President Lawrence to identify issues for 1999-2000 Senate agendas at the September 3 Executive Committee meeting.

Correspondence will be sent to the Senate defining a schedule of Senate and standing committee meetings and faculty caucuses. On Fridays of regularly scheduled Senate meetings: standing committees should meet from 9:30 a.m. until 11:30 a.m., the Faculty Caucus of the Senate will meet from 11:45 a.m. until 12:45 p.m., and Senate meetings will begin at 1:10 p.m. Additional meetings, particularly of standing committees, may also be scheduled as needed. The Student Caucus of the Senate will likely continue to meet on Thursday evenings. Committee chairs should be encouraged to plan meetings in advance and to provide a meeting schedule for the year in advance to committee members whenever possible.

Chairperson Scott and Vice Chairperson Rabinowitz will try to meet with President Lawrence and University Vice President for Academic Affairs Seneca to discuss general Senate issues before the August 18 Executive Committee meeting. If that is not possible, they hope to meet before the September 3 Executive Committee meeting.

The tabled joint Athletic Policy/Educational Policy Committee resolution on admissions and access to majors must be taken from the table at the September Senate meeting to enable reconsideration and action on the resolution. Secretary Swalagin will inform committee chairs Shailor and Borisovets.

There was discussion of the feasibility of holding Senate open forums which would be widely publicized and at which faculty and students could raise issues for Senate consideration or action.

The Executive Committee approved the formation of a "Chairsí Caucus" of standing committee chairpersons. Chairsí Caucus agendas would include discussions of meeting planning and organization techniques. It was also pointed out that, contrary to Senate bylaws, not all standing committees have as a member at least one member of the Executive Committee. The full Executive Committee will be consulted in September and the standing committee memberships will be revised.

It was suggested that the Revitalization Committee should also meet with standing committee chairs. The overlap of the Revitalization Committee and the Committee on University Governance and Role, Composition and Function of the Senate was discussed. Secretary Swalagin asked to be removed as co-chair of the Revitalization Committee.

Considerable time was spent discussing various aspects of admissions policies at Rutgers and in higher education generally. The Executive Committee decided to launch a year-long, broad-based examination of admissions, and that the newly formed Chairsí Caucus would act as the steering committee for the project. The ultimate goal of this effort would be to produce a comprehensive and well-researched report, including recommendations, on admissions procedures. The Executive Committee will prepare a briefing session on this project to be presented to the committee chairs early this fall.

Student evaluations, their use, and related policies were discussed briefly. The Executive Committee will continue this discussion when regular meetings resume this fall.

Kenneth Swalagin
Executive Secretary of the University Senate