September 3, 1999

PRESENT: MEMBERS: Barone, Borisovets, Cohen, Crew, Crozier, Haidet, Koehler, Leath, Rabinowitz (Vice Chair), Scott (Chair), Swalagin (Executive Secretary)

ALSO ATTENDING: Bhandari (Student Affairs Co-Chair), Carlson (Academic Freedom and Responsibility Co-Chair), Dunn (Camden Faculty Liaison), Emanetoglu (Research Chair), Jackson (Graduate Student BOT Representative), Janes (Faculty BOG Representative), Kaplan (Investments Advisory Co-Chair), Kuehn (Student BOG Representative), Naus (Faculty BOT Representative), Parikh (Student BOT Representative), Pifer (Equal Opportunity Chair), Roth (Academic Calendar and Commencement Chair), Seneca (Administrative Liaison), Shailor (Athletic Policy Chair), Simmons (Appeals Chair), Singer (Student Affairs Co-Chair), Walker-Andrews (NB Faculty Liaison)

The regular meeting of the University Senate Executive Committee was held on Friday, September 3, 1999 at 1:10 p.m. in the President’s Dining Room, Brower Commons, College Avenue Campus, the Chair and Secretary being present.

Chairperson's Report: Chairperson Scott called the meeting to order, welcomed everyone, and asked all present to introduce themselves. She thanked Louie Crew for his work as 1997-98 and 1998-99 chair of the Senate, and Senator Carlson and Secretary Swalagin for chairing the ad hoc Senate Revitalization Committee. She asked for patience with and participation in the ongoing efforts to redefine and revitalize the Senate. A meeting has been scheduled for September 15 with President Lawrence, University Vice President for Academic Affairs Seneca, Vice Chairperson Rabinowitz and Chairperson Scott to discuss issues for Senate consideration this year. As examples of progressive change in the Senate, Chairperson Scott cited: establishment of Faculty and Alumni Caucuses in addition to the existing Student Caucus of the Senate; posting of draft Senate and Executive Committee minutes on the Senate website; creation of a Senate electronic newsgroup; continuance of the Senate Revitalization Committee; formation of Chairs’ Caucus of chairs of Senate standing committees; and plans to focus on broad issues, including this year’s project of examining admissions policies and practices at Rutgers. She pointed out that all Senators, as members of the University community and representatives of their constituencies, should bring to the committees and caucuses the issues they hear voiced by others, as well as those they identify themselves, to participate in the Senate’s identification and evaluation of pros and cons of those issues, and thereby enable more informed discussion and action by the Senate. She asked that all present send their suggestions for topics of Senate activity to her or to Secretary Swalagin.

Secretary's Report: Minutes of the August 18, 1999 Executive Committee meeting were approved.

Administrative Report: University Vice President Seneca presented the administrative report, which included: an update on the University budget, particularly state funding and fundraising, noting that fundraising is at an all-time high at Rutgers; enrollment as of August 30; grants to faculty, also at an all-time high; hiring of 102 new faculty; capitol improvement funding and allocation; the faculty contract; and teaching assistant stipends and support. Senator Seneca responded to questions on: performance-based state funding; the anticipated release of the ROTC Implementation Committee report; same-sex domestic partner benefits; capital improvement areas; plans for a Winter Session; and increased graduate student stipends.

Reports of Standing Committee Chairpersons, Proposed Chairs’ Caucus, and Admissions Policies and Practices Project :

Academic Calendar and Commencement Committee Chair Gary Roth reported on his committee’s activities and plans. He said he would like to review a 12- or 15-year calendar, and devise a default calendar, and that he would be willing to have his committee review the Winter Session calendar. The Executive Committee will await the Educational Policy Committee’s report on Winter Session before charging review of its calendar.

Committee on Academic Freedom and Responsibility Chair Kenneth Carlson reported on his committee’s activities and plans. He said the committee may collect data on how the harassment compliance policy is being implemented, and may look at crafting a policy regarding the public’s right to know about faculty research and its potential for generating harassment on controversial research. Chairperson Scott asked for a written proposal on which to base a formal charge. Senator Carlson later provided the following draft charge, to be approved at the next Executive Committee meeting:

“Examine the issue of the potential conflict between the public’s right to know about the activities of faculty and the right of faculty to be free of harassment and intimidation in their pursuit of inquiries that are controversial. Recommend which specific kinds of data/documents should be released to external organizations and under what circumstances, as covered broadly by NJ Right-to-Know statute and common law.”
Academic Personnel Committee Chair Joseph Barone said that while his committee did not meet last year, and usually waits for charges from the Executive Committee, its standing charge is significant and can raise sensitive issues. He will poll the committee for suggestions on issues to examine. He also asked for an administrative liaison to replace Richard Norman, who has left Rutgers. Secretary Swalagin has contacted President Lawrence’s office for a replacement. Chairperson Scott suggested that the Academic Personnel Committee could look at the issue of part-time faculty and part-time lecturers after Senator Seneca reports on that sometime this semester.

Appeals Committee Senator Peter Simmons chairs the committee for the first time this year. Whether the committee could identify areas for potential appeal, or must instead wait for appeals to be filed was discussed. This is a question the Appeals Committee may want to explore and comment on.

Athletic Policy Committee Chair Barbara Shailor reported on her committee’s activities and plans. The committee has discussed Athletic Director Robert Mulcahy’s philosophy on academic support and student service for athletes, and worked jointly with the Educational Policy Committee on access and barriers to majors. The committee has already had one brief meeting this year, and plans to look at special athletes admits and academic support. The committee will consult with the Academic Oversight Committee (not a Senate committee).

Educational Policy Committee Chair Natalie Borisovets reported on some pending committee charges, those completed last year, and her plans to take from the table at the upcoming Senate meeting the joint Educational/Athletic Policy Committees’ resolution on access to majors. In the spring, the committee plans to focus on examining the Winter Session, as well as transfer-student and faculty-evaluations issues. In response to Senator Borisovets’ comment that the committee has a very heavy workload, Chairperson Scott suggested forming subcommittees to investigate single issues. Senator Crozier suggested that the Senate adopt an ad-hoc strategy which allows Senators from any committees to work on issues in which they are interested. The Executive Committee will await the Athletic Policy Committee’s further report on majors before acting on the issue.

Budget Committee Chair Joseph Naus said his committee’s primary focus continues to be on supporting the accessibility, affordability and quality of Rutgers’ programs. He reported on two pending charges (in/out-of-state tuition, and the proportion of TA/GA financial support being paid back to Rutgers as student fees), and said that the Budget Committee will likely be looking at the tuition and budgetary impacts of any changes which may be made or recommended on admission policies, as well as costs associated with Winter Session.

Equal Opportunity Committee Chair Joseph Pifer reported on the administration’s rapid response to his committee’s recommendation on establishing an Asian Cultural Center, and on the completion of the Report of the President's Advisory Committee on the ROTC Resolution of the Rutgers University Senate.   For the coming year, the EOC may work on strengthening its same-sex domestic-partner benefits report, Affirmative Action and admissions of minority students.

Investments Advisory Committee Co-Chair Robert Kaplan, who is new to the Senate, reported that he and Co-Chair Beverly Aisenbrey will be meeting with Rutgers' Director of Treasury Operations William Haberman to identify issues for committee exploration.

Planning Committee Chair Louie Crew said that a committee meeting has already been scheduled to discuss general issues and identify areas for further exploration. Last year’s suggestion by Senator Hyndman that the Planning and Educational Policy Committees be merged was discussed. Following suggestions that the committees could be merged and subcommittees formed from the pool of committee members, or that committee members could select those charges and issues on which they would like to work, Senator Crew offered to ask the committee members how they would like to proceed.

Committee on Research and Research Administration Chair Nuri Emanetoglu said the committee met regularly last year to discuss support for teaching and graduate assistants, and that that issue had been addressed in the new faculty contract. The committee continues to look at the status of post-docs in the Senate and at Rutgers, temporary housing accommodations for visiting researchers, and visa issues and problems for visiting foreign researchers. Senator Leath said the NB Faculty Council worked on post- doctoral issues a few years ago, and recommended reviewing that report.

Committee on Rutgers University and the Public Chair Robert Kubey was unable to attend the meeting.

Student Affairs Committee Co-Chairs David Singer and Bhavik Bhandari reported on continuing issues from last year, including the alcohol policy, use of Social Security numbers as student identification numbers, in-state and out-of-state residency (jointly with the Budget Committee), and how to educate students on the dangers of credit-card debt.

Committee on University Governance and Role, Composition and Function of the Senate Co-Chair Kathleen Scott reported on continuing discussion of Senator Simmons’ suggestion that administrator Senators should have voice but no vote in the Senate, representation of part-time lecturers on the Senate (awaiting further information on numbers of part-time lecturers at Rutgers), and Senate revitalization and the Revitalization Committee.

Proposed Chairs’ Caucus: Following discussion of the proposed Chairs’ Caucus, Senator Crew moved that the Chairs’ Caucus should convene at least twice each semester, and that the Senate Secretary should research and identify the most convenient date for those caucuses. The motion carried. It was decided that the day’s Executive Committee meeting would be considered the first meeting of the Chairs’ Caucus. Secretary Swalagin will poll committee chairs for availability for the second Chairs’ Caucus of the Fall semester.

Assignment of Executive Committee Members to Standing Committees: In order to follow the Senate Bylaws requirement that at least one member of the Executive Committee serve on each standing committee, Senator Crew volunteered to serve on the Appeals Committee, and Senator Crozier volunteered to serve on the Equal Opportunity Committee. The Committee on University Governance and Role, Composition and Function of the Senate will also look at this requirement.

Adjournment: Before all agenda items could be completed, on motion and duly seconded, the meeting was adjourned at 3:25 p.m. by Chairperson Scott. Pending agenda items will carry over to the October 1 Executive Committee meeting.

Kenneth Swalagin
Executive Secretary of the Senate