November 5, 1999

PRESENT: MEMBERS: Barone, Borisovets, Cohen, Haidet, Leath, Rabinowitz (Vice Chair), Scott (Chair), Swalagin (Executive Secretary)

EXCUSED: Crew, Crozier, Koehler

ALSO ATTENDING: Jackson (Graduate Student BOT Representative), Janes (Faculty BOG Representative), Naus (Faculty BOT Representative), Parikh (Student BOT Representative), Sands (Student Senator), Seneca (Administrative Liaison), Singer (Student Affairs Committee Co-Chair)

The regular meeting of the University Senate Executive Committee was held on Friday, November 5, 1999 at 1:10 p.m. in the President’s Dining Room, Brower Commons, College Avenue Campus, the Chair and Secretary being present.

Chairperson’s Report: Chairperson Scott called the meeting to order. She reported that: the admissions study is progressing with a planned meeting of the fact-finding subgroup, after which it will meet with Associate Vice President for Enrollment Management Corinne Webb and Vice President for University Budgeting Nancy Winterbauer; some standing committees are working well, and that standing-committee charges should be reviewed to determine if adjustments should be made to allow more leeway and broaden their scope; and that Executive Committee meetings will end with an Executive Committee/Standing Committee liaisons discussion. She asked the committee to submit Faculty or Student Caucus agenda-item suggestions. The December 3, 1999 Executive Committee meeting will include a Chairs’ Caucus; all standing-committee chairs will be invited, and committee activities will be discussed.

Secretary's Report:

Minutes: Minutes of the October 1, 1999 Executive Committee meeting were approved.

Communications: The following communications were presented and acted upon as noted:

Administrative Report: University Vice President for Academic Affairs Joseph Seneca presented the administrative report, which included: Report of the Student Affairs Committee: Senator Singer, co-chair of the Student Affairs Committee, presented his committee’s November 1, 1999 report commenting on, and prioritizing implementation of the recommendations of, the March 5, 1999 Report of the Alcohol Policy Committee, a non-Senate committee which was convened at President Lawrence’s request in February 1998. The Student Affairs Committee was charged (Charge #S-9907) with this review and prioritization by the Executive Committee in April 1999, at President Lawrence’s request. Implementation was recommended in three tiers in sequence. Each specific policy statement was further ranked for implementation within each tier. The Committee also asks that the Senate be kept informed of progress in implementing the recommendations. Discussion and endorsement of the Student Affairs Committee’s report and recommendations was docketed for action at the November 19 Senate meeting.

Request for Charge: Committee on Academic Freedom and Responsibility: A request from Senator Carlson, chair of the Committee on Academic Freedom and Responsibility, that a charge be issued to his committee was discussed and approved. Charge S-9911 was issued, as requested, as follows: “Explore the academic freedom and responsibility implications of distance learning, e.g., copyright ownership, control of course content and orientation, selection of instructors.”

November 19 Senate Meeting Agenda: Newark and Camden Campus Reports had been previously docketed for the November 19 Senate agenda. There was a suggestion that Newark and Camden Campus Reports be presented on their respective campuses in future years. The Student Affairs Committee’s Report on the Alcohol Policy Committee’s recommendations was added to the Senate agenda, without time limits for discussion. Secretary Swalagin was instructed to ask board representatives and campus faculty liaisons if they will be presenting a report at the Senate meeting, and, if unable to attend, to provide a brief, written report for distribution or reading to the Senate, or to designate a substitute.

Old Business:

Senator Sands summarized her and Senator Fechter’s Teaching Assistant Training Report, which had been previously received and discussed by the Executive Committee. Senator Jackson’s many comments on the subject prompted a request that he join the committee considering this issue. On motion and duly seconded, the following charge (to be numbered S-9913) was issued to the Educational Policy Committee:

After discussion, which included a suggestion that Student Governing Association presidents be invited to join the charged committee (as non-senator members, if not currently serving as Senators) for this issue, on motion and duly seconded, the following charge (to be numbered S-9912) was issued to the Educational Policy Committee: The committee discussed and approved Chairperson Scott’s suggested addition to the Senate Handbook of a Policy for Weather-Related Cancellation of Senate Meetings, as follows: New Business:

A 1996 Academic Calendar and Commencement Committee report on feasibility of a winter session was discussed.

Senator Cohen mentioned difficulties attending committee meetings, particularly when multiple meetings are scheduled to overlap or coincide, or are scheduled on short notice. Chairperson Scott will ask committee chairs at the December 3 Chairs’ Caucus to try to set schedules in advance for the year.

The following draft charge was discussed, and docketed for discussion at the December Executive Committee meeting and Chairs’ Caucus:

On motion and duly seconded, the following charge (to be numbered S-9913) was issued to the Committee on University Governance, and Role, Composition and Function of the Senate: The Executive Committee suggested that the last meeting of the current year’s Senate, and the first meeting of the next year’s Senate, which are held on the same day, start in the morning, and be separated by a luncheon, and that the results of the morning’s election be announced after the luncheon. Secretary Swalagin explained that reservations and other arrangements have already been made for this year’s meetings, but that the new arrangement would be considered for next year.

Adjournment: The meeting was adjourned at 3:35 p.m. by Chairperson Scott.

Kenneth Swalagin
Executive Secretary of the Senate