PRESENT: MEMBERS: Barone, Borisovets, Kelly, Koehler, Leath, Rabinowitz (Vice Chair), Scott (Chair), Swalagin (Executive Secretary), Walker-Andrews

ALSO ATTENDING: Ishayik (Undergraduate Student BOT Representative), Lawrence (Administrative Liaison), Naus (Faculty BOT Representative), Parikh (Student BOG Representative), J. Rubin, Seneca (Administrative Liaison)

EXCUSED: Fechter

The regular meeting of the University Senate Executive Committee was held on Friday, November 17, 2000 at 1:10 p.m. in the President’s Dining Room, Brower Commons, College Avenue Campus.

1. Chairperson’s Report
Chairperson Scott called the meeting to order. Due to the lengthy agenda, she reminded all present that the Executive Committee’s function is to decide what to do with the issues, rather than to resolve them.

2. Secretary's Report
Minutes: Minutes of the October 6, 2000 Executive Committee meeting were approved as distributed by the Secretary.

Communications: The following communications were presented and acted upon as noted:

• Memorandum from President Lawrence transmitting Rutgers’ Workplace Violence Policy for Senate review. Docketed for discussion.
• Targum Concept Plan. Docketed for discussion.
• Memorandum dated October 30, 2000 from Victoria Ukachukwu, Executive Assistant-Student Affairs, Office of the Vice President for Student Affairs, transmitting revised Parental Notification Policy. Docketed for discussion under "Standing Committee Charges."
• E-mail received November 2, 2000 from Joseph Naus, Faculty Representative to the Board of Trustees: "At the Board of Trustees Building & Grounds Committee, the University Planner, H. Frank Wong, gave a report about the beginning of planning for a Master Plan for the University. They want to get as many views as possible, and would be happy to meet with Senate, or Executive Committee to discuss the process. Please bring this to attention of the Executive Committee. Thanks." President Lawrence provided additional background on this item, and offered to track its progress and report back to the Executive Committee.
• Phone request of November 7, 2000 from RUNet 2000 office for docketing RUNet 2000 report on a Senate meeting agenda. The upcoming Senate meeting agenda includes a postponed report on Copyright, so this request will be considered at the January 12, 2001 Executive Committee meeting.
• Request by Senator Hall that the practice of transmitting Board of Governors and Board of Trustees meeting minutes to the Senate be reinstated. Secretary Swalagin said the Board of Governors summaries which had previously been distributed to the Senate were no longer available. There was a question as to whether Board of Governors’ and Trustees’ meeting minutes were available online. President Lawrence offered to check with Mildred Schildkamp, Secretary of the University, on that question.

3. Administrative Report
President Lawrence’s administrative report consisted primarily of comments on the recent Board of Governors meeting in Camden, which included discussion of a "trial balloon" on enrollment issues, and concurrent plans for an examination of enrollment and demographics over the next five to seven years, and other topics.

University Vice President Seneca reported on grant awards from the Commission on Higher Education, including $2.6 million to Rutgers for proposals on high-tech workforce programs.

4. Standing Committee and Administrative Reports

• Budget Committee Co-chair Joseph Naus presented his committee’s Recommendation that "Full-time University College students should pay the same fees as other full-time students. In making this recommendation, the committee is cognizant of the need to meet the needs of accessibility of services to full-time University College students." A final report will be submitted by the Budget Committee for docketing on the January 26, 2001 Senate agenda, pending prior approval by the Executive Committee. The report will include some description of how student fees are spent; President Lawrence asked that Ed Kozak and Nancy Winterbauer be included in the discussions of that aspect of the report.
• University Vice President Seneca’s Report on the Balance of Full-time and Part-time Faculty Teaching at Rutgers University was postponed until the January 12, 2001 Executive Committee meeting, by which time the overhauled Course Analysis System will be in place.
• Academic Standards, Regulations and Admissions Committee Co-chair Gary Roth presented his committee’s response to Charge S-0001 on "Minimum grade point average required for good academic standing." Following discussion, Senator Roth withdrew the report to bring it back to committee for clarification of the recommendations. Chairperson Scott asked that the revised report include a list of definitions of "academic standing, probation," and other key terms.
• Chairperson Scott proposed a charge to the Academic Standards, Regulations and Admissions Committee to: "Review the current regulations concerning the drop/add periods. Consider whether the "drop" and "add" portions of the drop/add period at the beginning of each semester should be the same length, and if so, what the length of that period should be. Consider whether additional measures should be taken to ensure equal access to classes, including limiting the number of credits for which students can pre-register during the pre-registration period or raising the fee for dropping with a "W" after the drop/add period ends." Professor Jeffrey Rubin provided additional background on the issue. Following discussion, and a suggestion by University Vice President Seneca, it was decided that a resolution proposing a trial change to the add/drop period would go to the Senate on December 1. The resolution, which Chairperson Scott will write, will include a call for Senate-committee review of the data from the trial before the end of next semester. The item was docketed on the December 1, 2000 Senate agenda.
• The deadline on Charge S-0003, issued to the Student Affairs Committee to "Review and comment on the Draft University Policy on Parental Notification received from Vice President for Student Affairs Emmet A. Dennis" was extended to December 5, 2000. The deadline revision was necessary because a revised policy was received from Vice President Dennis’s office on October 31, 2000.

5. Targum Concept Plan
University Senate Guidelines Regarding Special Student Organizations require that: "All petitioning student organizations which seek authorization to conduct a student body referendum under either of the alternative procedures described in the Board funding policy must first submit a ‘Concept Plan’ for review by the University Senate and approval by the University President." The Executive Committee discussed the Targum’s current Concept Plan, and approved the following resolution:

6. Workplace Violence Policy, Draft Committee Charge
The following charge was issued to the Faculty Affairs and Personnel Committee: "Review and provide comments on the Rutgers University Workplace Violence Policy, per President Lawrence’s November 2000 request." The deadline for response to this charge is February 15, 2001.

7. December 1, 2000 Senate Agenda
Items were docketed and scheduled for the December 1, 2000 Senate agenda, including University Librarian Marianne Gaunt’s presentation on Copyright (postponed from the October 27, 2000 Senate meeting), the "Drop/Add" recommendation, and Camden and Newark Campus Reports.

8. Adjournment
The meeting was adjourned at 3:08 p.m. by Chairperson Scott.

Kenneth Swalagin
Executive Secretary of the Senate